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Content Library

Content is viewed, edited, created and organised in the Content Library that is opened when you choose the "Content" tab in the Dynamic Content app.

On this page we'll provide an overview of the features available from the Content Library and provide links to pages where you can find more information.

The Content Library window
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The Content Library window is shown in the example below. In the left hand pane a list of the repositories available to you is displayed. In the example there are repositories for content created in English, French, German and Spanish, as well as repositories containing slots. If you're a content producer, you'll usually be working in the content repositories and may only have read only access to the ones containing slots.

If you're working on several projects, you'll probably have access to more than one content repository, each containing its own content and allowing you to create particular types of content.

You can switch between repositories using the breadcrumb menu (1 in the image below). The Content Library shows the contents of the selected repository and if you have content organised into folders, will show the contents of the selected folder.

The breadcrumb also shows the folder structure, so you can see exactly which folder you're in and easily switch between them. In the image below the folder called "Summer collection" is selected and you can see that it's in the "Documentation examples" repository.

The Content Library window

Switching between grid and list view
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The Content Library can either viewed as a grid, where each item of content is represented by its card showing a preview of its content, or as a list. The functionality provided by both views is the same so you can choose the one that best fits in with your workflow.

In grid view, each piece of content in the Content Library is represented by a library card. This card displays a preview of the content it contains. If card previews are not displayed when you open the Content Library, you might need to check your settings. See the prerequisites section at the end of this page for more details.

To switch from grid view to list view, click the list icon, as highlighted below.

Switching between grid and list views

The list view is now shown, showing information about each content item's content type, creation and modification date. You can change the sort order in both the grid and list view, as shown in sorting.

To open an item for editing, double-lick anywhere within that item's entry in the list or choose "View" from the contextual menu that will appear on the right hand side of the item when its hovered over or selected.

The list view

Hiding the left hand panel
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You can hide the left hand panel by clicking the icon (1 in the image below) to give you more space and allow you to focus on your content.

If you want to collapse the folder navigation click the folder view icon (2). You can toggle this on and off at any time to show your folders again.

Collapsing the left hand panel gives you more room to work with you content.

The view of your content expands to fill the space available, with more space for content item names and your folder structure.

An expanded view with more room for the folder structure and content item names.

All of the new features work with both list view and grid view. So if you prefer a graphical view of your content, then you can also take advantage of increased workspace.

All the new features are also available when you switch to grid view.

The content item menu
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In either grid view or list view you can display the contextual menu for a content item by hovering over or selecting the item's card and clicking to open the menu represented by the ellipsis ("…").

The menu is shown below.

The card menu

From this menu you can:

  • View the content to edit it. See Viewing and editing content. You can also double-click anywhere in a card to open the content item for editing.

  • Copy the content. Creates a copy of the content item and adds it to the Content Library with the name you've chosen. For more details see Copying content.

  • Get the content id. Each content item has its own unique id that is used by developers to retrieve this item from Dynamic Content.

  • Delivery key. This allows you to add a delivery key, a string of up to 150 characters, to a content item or slot. This menu item will only be shown if you have Content Delivery 2 enabled on your hub.

  • Publish the content. Publish this content and any linked content items. For more information about publishing content see Publishing content.

  • Assign to. This menu item lets you assign the content to one or more users. You can also unassign a user by unchecking their name in the status menu.

  • Set status. Add a status to this content item. This menu item will only be shown if you have added content item statuses to your hub.

  • Rename the content. This displays a dialog allowing you to give the content a new name. For more content saving options see Saving content.

  • Assign locale. If you have locales added to your hub, then you assign this content to a locale. Once you have assigned a locale you will be able to localize the content and the menu item name will change to "localize".

  • Archive the content. Move this content item to the archive folder in the current repository. For more information about archiving content see Archiving and unarchiving content.

Content item icons
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In both grid view and list view, icons are used to provide additional information about a content item. This includes the publish status, locale, assignee and status.

In the grid view these icons will be shown in the content item's card. In the example shown below, the item has been assigned a locale of "en-GB" and is assigned to multiple users.

The card menu

The same information is also shown in the list view.

The card menu

Publish status icons
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If a content item has been published, then an icon, either on its card in the grid view, or next to the item in the list view, will reflect its published status. A green tick indicates that the latest version of the item has been published, as shown in the image below.

The latest version of this item is published

A green cloud icon indicates that an earlier version of the content has been published and the content has been changed since its publication. Content can either be published directly from the Content Library or added to a slot in an edition and scheduled for publication.

If you are making use of the scheduling features, then in order for content to be published, it must first be saved to an edition. This makes the current version of the content available to planners to schedule it for publishing. Once the slot containing this content item is published, the content item's publish status will change to a green tick. However, if the content is subsequently edited, it will create a new version, so the published version will no longer be the current one and the status icon will change to the green cloud.

You can find out more about content versioning and revision history on the Content revision history page. Making content available to be scheduled for publishing is covered in Saving content to an edition.

An earlier version of this item has been published

Sorting content
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You can change the way that content items are sorted by choosing an option from the sort menu. Currently content can be sorted in ascending and descending order by modification and creation dates, content name and content type. By default content is sorted by modification date, with the most recently updated items shown first.

In the example below, we've chosen to sort content items in ascending order alphabetically.

Changing the content sort order

The Content Library is refreshed, now showing the content items sorted in ascending alphabetical order by name.

Content sorted by name

Filtering
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You can filter the content items displayed in the Content Library by selecting facets, including: content type, publish status, modification date, assignee, locale and status. Filters are accessed by clicking the filter icon at the top of the content library window.

Click the filter icon to choose how to narrow down the content items shown.

In the image below we've set up a filter for images, banners and sliders modified in the last 60 days and the active filters are shown at the top of the window. You can choose any combination of filters and the view will be updated to match your selection.

As shown in the image below, the content types section will contain a list of the content types for the content items in the currently selected folder and the number of content items for each. The other filters will also reflect the content in the selected folder.

Clicking "Clear filters" (1) will show an unfiltered view of your content

The view is updated to show content items matching your chosen filters.

Filtering also works the same way in the grid view.

Filtered items in the grid view

You can also choose to filter items in a slot repository, with the same facets available.

Searching
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You can search for content containing some specified text, searching in the content title, within the fields of the content itself, or the content id. The search is not case sensitive.

In the example below, we're searching for "autumn", so we enter the text in the search box. The content items that match the search result are returned, ordered by relevance. Search matches on the content name will take precedence over matches in the item's content.

Content items containing Autumn

Managing folders
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To create a new folder click the "+" icon (1 in the image below) to bring up a dialog allowing you to create a new folder at the current place in your folder structure. In the example below, a folder is created within the "Winter" folder.

You now have easy access to creating new folders.

Moving content items between folders is easy. Just select the content you want to move and drag it to destination folder. In the example below we're moving the "Winter collection slider" item to the "Winter" folder. You've always been able to move content between folders, but now it's a lot more convenient.

It's also possible to move folders into other folders, so you can easily change your folder structure.

Content can be dragged between folders.

You can find more details of folders on the Organizing content page.

Card preview prerequisites
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info

If you see an error message rather than a card preview for items in the Content Library, you may need to check your setup and contact your administrator:

  • You must have a virtual staging environment specified in your settings in order to show previews for any content.
  • The current user's IP address must be in the whitelist of approved IP addresses in order for the card preview to be displayed

Viewing and editing content

Saving content

Copying content

Organizing content

Publishing content

Archiving and unarchiving content

Content item statuses

Localizing content