SharePoint actions

The SharePoint extension provides actions for retrieving files and folders from SharePoint within Workforce Flows. Use these actions to access drive item metadata via SharePoint share links as part of your automated content processes.

You can install this action extension from the Workforce integration marketplace.

Tip

These action descriptions cover the most commonly used inputs and outputs. When designing flows, you may also notice additional input and output variables.

Prerequisites

The SharePoint extension uses Microsoft Graph authentication. Configure the following environment variables before using the action.

Variable	Type	Required	Description
MICROSOFT_GRAPH_TENANT_ID	string	Yes	The tenant ID for Microsoft Graph API authentication.
MICROSOFT_GRAPH_CLIENT_ID	string	Yes	The client ID for Microsoft Graph API authentication.
MICROSOFT_GRAPH_CLIENT_SECRET	string	Yes	The client secret for Microsoft Graph API authentication. This value is write-only.

For details of how to obtain the credentials you need to configure the SharePoint action extension, see:

• Find your Microsoft 365 tenant ID

Get SharePoint information by link

Retrieves file or folder information from SharePoint using a share link.

Inputs

Input	Type	Required	Description
link	string	Yes	The share link to a SharePoint file or folder

Outputs

Output	Type	Description
driveItems	array	A list of drive item objects. See Drive item object below

Drive item object

Each entry in the driveItems array contains the following fields:

Field	Type	Description
id	string	Unique identifier of the drive item in Microsoft Graph
name	string	Name of the drive item
webUrl	string	URL to view the item in a web browser
size	number	Size of the item in bytes
createdDateTime	string	Date and time the item was created
lastModifiedDateTime	string	Date and time the item was last modified
eTag	string	ETag for the item, used for change detection
cTag	string	Content tag for the item, used to detect content changes
isAuthoritative	boolean	Whether this item is the authoritative version
odata.context	string	OData context URL for the response
microsoft.graph.downloadUrl	string	URL to download the file directly
createdBy.user.email	string	Email address of the user who created the item
createdBy.user.displayName	string	Display name of the user who created the item
lastModifiedBy.user.email	string	Email address of the user who last modified the item
lastModifiedBy.user.displayName	string	Display name of the user who last modified the item
parentReference.driveType	string	Type of drive containing the item (e.g. documentLibrary)
parentReference.driveId	string	Unique identifier of the drive
parentReference.id	string	Unique identifier of the parent folder
parentReference.name	string	Name of the parent folder
parentReference.path	string	Path to the parent folder within the drive
parentReference.siteId	string	Unique identifier of the SharePoint site
file.mimeType	string	MIME type of the file. Present only when the item is a file
file.fileExtension	string	File extension. Present only when the item is a file
file.hashes.quickXorHash	string	Quick XOR hash of the file for integrity verification. Present only when the item is a file
fileSystemInfo.createdDateTime	string	Date and time the item was created on the file system
fileSystemInfo.lastModifiedDateTime	string	Date and time the item was last modified on the file system
image	object	Image metadata. Present only when the item is an image
photo	object	Photo metadata. Present only when the item is a photo
shared.scope	string	Scope of sharing (e.g. users, organization, anonymous)

Example output

{
  "driveItems": [
    {
      "id": "01ABCDEF123456789",
      "name": "example.pdf",
      "webUrl": "https://example.sharepoint.com/:b:/s/site/...",
      "microsoft.graph.downloadUrl": "https://...",
      "lastModifiedDateTime": "2026-04-29T10:00:00Z",
      "file": {
        "fileExtension": "pdf",
        "mimeType": "application/pdf"
      }
    }
  ]
}

Related pages

Adding actions to flows

Inputs, outputs and ports

Input field variables

Developing extensions