Working with assets in Dynamic Content

The Assets tab

The Dynamic Content assets tab streamlines your content production workflow by allowing you to quickly perform some key asset management tasks without the need to switch to Content hub. Using the assets tab you can easily access the Asset Library to perform tasks such as uploading and publishing assets.

The order in which assets are arranged on the assets tab is based on the modified date, starting with the most recent modified date.

The Dynamic Content assets tab
The Dynamic Content assets tab

While the assets tab incorporates features from Content Hub into Dynamic Content it shouldn't be considered as a replacement for Content Hub. Content Hub remains the primary application from which asset management tasks are performed. Only a subset of these tasks are available from the assets tab. For example, to move, delete or look at the properties of an asset you need to use Content Hub. For more information, see the Limitations section at the end of this page.

Getting the assets tab provisioned on your account

The assets tab is available to you if your assets are stored within Amplience Content Hub and the tab has been provisioned to be available on your account. If your assets are stored externally to the Amplience platform or the tab isn't provisioned for your account, the assets tab will not be displayed in your environment.

See the managing the assets tab page for details of how to request the assets tab.

Overview: uploading assets

While the majority of your assets will generally be uploaded via bulk upload, there may be times when you are working within Dynamic Content when you need to quickly upload assets.

The assets tab allows you to manually upload up to 30 assets at a time to the Asset Library. Any files you upload via the assets tab are incorporated into the Asset Library along with your other assets.

The Dynamic Content assets tab
The Dynamic Content assets tab

Uploading assets using the assets tab

To manually upload assets using the assets tab navigate to the folder to which you want to upload, then do one of the following:

  • Drag and drop files from your file system into the folder asset area, as shown below.
Uploading using drag and drop
Uploading using drag and drop
  • Click the Upload Assets button. Your system's default file chooser dialog is opened, from which you can choose the files you want to upload, as shown below.
Uploading using the upload dialog
Uploading using the upload dialog

You must choose a folder, or an asset store in order to upload assets. If no asset store is selected and you drag files into the asset window then a warning message is displayed, as shown below:

Assets may not be uploaded to the All assets section
Assets may not be uploaded to the All assets section

While the upload is in progress, a progress dialog is displayed.

A progress bar is displayed while assets are being uploaded
A progress bar is displayed while assets are being uploaded

When the upload is complete, a notification confirms the number of assets uploaded, as shown below:

Notification of uploaded files, no files published
Notification of uploaded files, no files published

If you have uploaded files that can be published immediately, the upload notification additionally provides you with the option of immediately publishing the assets, which is described in the section publishing on upload later in this section.

When you upload assets using the assets tab, the same validation is performed as when you upload via Content Hub. For information about supported file types, maximum file sizes and other validation, see Content Hub FAQs.

Duplicate asset names

Each asset within an account must have a unique name across all folders which ensures the asset has a unique Dynamic URL. This means you cannot upload a file with same name as an existing file, even to a different folder. For example, if you already have an asset named 'basic-white-tee-shirt' in the Men folder, you are not permitted to upload another file named 'basic-white-tee-shirt' to a different folder, for example 'Women'.

If you do attempt to manually upload an asset with a duplicate name, you are given the option of overwriting the existing asset or renaming the asset you are uploading.

The Duplicate file names dialog
The Duplicate file names dialog

Publishing assets

Using the assets tab you can publish up to 30 assets at a time.

The up arrow in a cloud icon, displayed at the bottom left area of an asset card, is used to publish an asset. If you click the publish icon for an asset that has not been published, the asset will then be published and a URL will be generated for it. You can also use this to republish existing assets that have been updated.

The publish icon
The publish icon

To publish all of the assets visible to you on the assets page, check the Select all checkbox (at the top left of the page), then click the publish icon which becomes available at the top right of the page.

Choosing to Select all
Choosing to Select all

Tip: If you want to publish most of the assets on the assets tab, use the Select all method above and then deselect the items that you don't want to publish.

Publish status icons

For each published asset on the assets tab, you'll see a green cloud icon containing a green tick. If the asset has not yet been published this icon is not displayed.

The image below has no icon, and therefore shows that the asset is unpublished:

Example of an unpublished asset
Example of an unpublished asset

The green cloud icon in the image card below shows that the asset is published:

Example of a published asset
Example of a published asset

The published icon

Once an asset has been published, the publish status icon always shows the green cloud with a tick, whether it is the latest version or not. For more information see the Limitations section at the end of this page.

Publishing on upload

Publish on upload is a feature that saves you time by streamlining two separate processes - upload and publish. If some or all of the files you upload can be published immediately, you are given the option to immediately publish assets.

For information about the file types that cannot be published on upload, see the Limitations section at the end of this page.

If all of the files you have uploaded can be published immediately, the upload notification informs you and gives the option to Publish.

Upload and publish all assets notification
Upload and publish all assets notification

If some of the files you have uploaded can be published immediately, the upload notification informs you how many of the uploaded files you may Publish.

Upload and publish some assets notification
Upload and publish some assets notification

Once publishing is completed, the publish status icon on the uploaded assets changes to a green tick. In the example shown in the image below, three images were published on upload, but the video wasn't published. Videos cannot be published on upload because they require a transcoding profile which you must apply from Content Hub.

Videos cannot be published on upload
Videos cannot be published on upload

Searching for assets

The search feature in the assets tab enables you to quickly find the assets you want, rather than browsing through the library. For example, entering red into the search box finds assets with that string in the asset name. The search is not case sensitive.

Note, in addition to the asset label that is displayed on the screen, the search considers other text associated with an asset. This means you may see assets in the search results whose labels don’t match your search text. You can see all the fields and associated text for each asset in Content Hub.

The image below shows an example of searching for red.

Searching for assets with names containing red
Searching for assets with names containing red

You can refine your searches using AND, OR and NOT. In the example below we have searched for assets that contain red or blue:

Searching for assets with names containing red or blue
Searching for assets with names containing red or blue

Note that the search is performed on assets within the current folder only.

The assets tab search feature works in the same way as the search in Content Hub. For more information, see Searching in Content Hub.

Copying filenames

To quickly copy filenames to the clipboard, for example to notify a colleague of files you've uploaded, you use the 'Copy filename' icon.

Note, this feature is specific to the assets tab and isn't available in Content Hub.

To copy a single filename, simply click the 'Copy filename' icon as shown below:

The assets tab 'Copy filename' icon
The assets tab 'Copy filename' icon

When you click the 'Copy filename' icon, a message is displayed notifying you that the filename has been copied to the clipboard.

Message confirming file name is copied to clipboard
Message confirming file name is copied to clipboard

To copy the names of multiple files, check the 'Select all' box (at the top left of the page), then click the 'Copy filename' icon which becomes available at the top right of the page.

Choosing to Select all
Choosing to Select all

Tip: If you want to copy most of the filenames you can see on the tab, use the select all method above and then deselect the files whose names you don't want to copy.

Clicking the 'Copy filename' icon at the top of the tab, copies the names of all selected files to the clipboard, in a comma separated list.

Creating a subfolder

Within the Asset Library, content can be organised into folders to help you organise all the content for one project together.

To create a new subfolder, right click or hover on the folder in which the subfolder should be added and click the "+" icon.

Adding a subfolder name
Adding a subfolder name

A text edit box appears allowing you to give the new folder a name. Enter the new name, and type return. In this example a new folder is created called "Women" within the "Fashion pics" folder.

Entering the folder name
Entering the folder name

Note, if you want to move, delete or rename your subfolder you must do this in Content Hub.

Limitations

The following limitations apply to the assets tab:

Asset types that can't be published from the assets tab

The following asset types cannot be published from the assets tab:

  • Video files. Video files must have one or more video transcoding profiles applied before they are published for use. You must apply these transcoding profiles to a video in Content Hub, as explained on the working with video page. Therefore video files are not published on upload, as this serves as a reminder that you must apply the transcoding as a separate exercise. When a video transcoding profile has been added to a video it can be published, either from the assets tab or from Content Hub.

  • Unsupported asset types. The asset type must be supported by Content Hub in order to be published. See the Content Hub FAQs for the list of asset types supported by Content Hub.

Distinguishing between published assets and latest published assets

Once an asset has been published, the icon always shows the green cloud with a tick. If you subsequently change the image, the icon does not update to identify that the published version isn't the most recent. If you are unsure whether you are looking at the latest published version of an asset, check the published status icon in Content Hub.

Moving, deleting and renaming subfolders

You can create subfolders, but to delete, rename or move them you must use Content Hub.

Uploading large files

When uploading large files you may experience a slight delay from when you click to start the upload and when the upload commences, displaying the upload in progress message.

Uploading using drag and drop from Firefox

The drag and drop method for uploading files from a Firefox browser is not operational.