Office & Facilities Manager

Department: People and Culture

Employment Type: Full time

Location: London, UK

A fantastic opportunity has arisen for an Office & Facilities Manager within a growing software business headquartered in London, with offices in Middlesbrough, Manchester and the USA. This will be a hybrid role with regular travel to all the offices, but will be predominately based in the London HQ in Covent Garden.

The role will be to act as the focal point for the office environments and create a culture in the offices that brings people in and feels engaging, collaborative, supportive, welcoming and a fun place to be a part of.

The successful applicant will be responsible for the existing office infrastructure and expanding this in-line with growth. The company has ambitious headcount plans, whilst also wishing to develop a flexible and engaging culture with a strong work/life balance.

The HQ in London is due to be refreshed to adapt to newer working patterns following the pandemic and the negotiation requirements of other office space to fit with hybrid work patterns of the team. The Office & Facilities Manager will play a large part in these developments.

To be considered for this position you will have worked in a fast paced and dynamic work-place in a similar role and you will be a confident person with hands-on experience in facilities and office management.

Key Responsibilities

Office Management

To be the focal point for the office and the go to person to ensure the offices are running smoothly and meeting the needs of the employees

Ensuring a professional, friendly and welcoming first impression of Amplience at all locations
Close collaboration across all Amplience offices to ensure a standard is set
Ensuring that post, internal communications, visitors, employees can access the offices as required
Catering arrangements
To be the social contact helping to organize events, gatherings, technical meet-ups, etc.
Liaise with accounts team for supplies and ordering – including but not limited to catering and office supplies

Facilities Management

To be the focal point for the office and the go to person to ensure the facilities are running smoothly and meeting the needs of the employees

Enhancements of the office space to ensure an appealing work environment
Layout and space planning with the team and designers as required – furniture, fittings, decoration
Managing contractors across the property portfolio including but not limited to Access, security and alarm systems
Manage hard and soft FM services
Working with internal IT on equipment requirements
Supporting office set ups and moves where required
Ensuring that all legal compliance actions are completed in line with Risk Assessments
Some responsibility for hard and soft FM and H&S

Skills Knowledge and Expertise

What We Are Looking For

Previous Office Management & Facilities experience
Some knowledge of international H&S regulation would be beneficial
Strong stakeholder management experience at various levels across the business
Exceptional organisational skills and be able to multi-task
Be proficient in Microsoft Office
Excellent communicator both written and verbal
The ability to always remain calm and professional
A strong work ethic and ‘can do’ attitude
Passionate about working in a fast paced, continually expanding environment

Benefits

So what's in it for you? Aside from using some great technologies and working with smart friendly people who are very generous with their knowledge, we have a great set of benefits to recognise everybody's individual needs.

Competitive salary
Flexible working arrangements
Discretionary bonus scheme
Company pension scheme
Enhanced maternity & paternity policies
Extra holidays once you've been with us for a while
The option to purchase additional holidays
Charity / volunteer days
Life assurance policy
Ride to work scheme
Study leave

Apply Now

About Amplience

Amplience is an API-first, headless CMS and DAM in one: a unified platform for commerce content that does everything you need it to. Organize, find and enrich all your assets from a central library. Optimize and automate your product media, images and videos.

Plan, schedule, produce and deliver customer experiences. Do it all from the same platform.

And do more of it. Better, and faster, than ever.

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